Primary Purpose:

Direct and manage daily payroll activities of the district. Ensure that payroll and tasks are delivered in compliance with applicable state and federal laws and regulations and in a timely manner.  

 

Qualifications

 

Education/Certification

• High school diploma or GED required.
• Post-high school education highly preferred.
• Bachelor’s Degree Preferred.

Special Knowledge/Skills

• Knowledge of local, state, and federal requirements relating to payroll issues and reports.
• Knowledge of payroll accounting, auditing principles, and human resource practices.
• Knowledge of applicable rules and regulations surrounding the Teacher Retirement System, health care benefits, required reporting, etc.
• Effective communication and interpersonal skills. Maintain the highest level of confidentiality as appropriate under the law and applicable rules and policies regarding payroll and HR matters.
• Proficiency skills in keyboarding and file maintenance.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to use software to develop spreadsheets and databases and do word processing.

Experience

• Three years of payroll experience at a high level of responsibility.

 

Major Responsibilities and Duties:

 

Payroll/Data Entry

1. Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures and take steps to correct problems, delays, and inaccuracies.
2. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions.
3. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements. 
4. Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, and overtime pay, and determine withholdings, deductions, and net pay.
5. Assist with the development and implementation of payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. 
6. Ensure accuracy of payroll and calculations, balancing each payroll prior to check disbursement.
7. Control payment of all liabilities generated through payroll, including taxes and insurance. Assist with processing Teacher Retirement System (TRS) deposits and Affordable Care Act Reporting as needed.
8. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributers' Act (FICA), Medicare.
9. Coordinate payroll operations with other accounting and data processing units and confer with other administrative and technical staff regarding personnel changes and new staffing arrangements that affect employee compensation. 
10. Process and resolve direct deposit and other banking interactions.
11. Receive and process dental reimbursement claims. 
12. Maintain confidentiality of information. 

Administration/Other

1. Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems. 
2. Work cooperatively with administrators, principals, directors, human resources, and staff to process hiring, leave, terminations, and other employment-related issues impacting employee pay. 
3. Compile, maintain, and file all reports and other documents required including auditable records.
4. Administrator for the timekeeping system.
5. Bank reconciliations.
6. Manage online payment system.
7. Review, update, and train employees on procedural manuals. 
8. Assist with accounts payable with Amazon orders and more. 
9. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching.

• Lifting: Occasional light lifting and carrying (less than 25 pounds).

• Environment: May work prolonged or irregular hours.

• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.