Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus. Provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets, databases, and word processing
Proficient with keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Ability to operate multi-line phone system

Experience:
Two years of clerical experience

Major Responsibilities and Duties:

Records and Reports

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade-reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
4. Calculate grade point averages, class rank, and prepare honor rolls.
5. Assist counselors with the enrollment, withdrawals, and transfer students.
6. Assist campus administration and counselors with the preparation of reports and student data information.
7. Compile, maintain, and file all reports, records and other documents as required.

Other

8. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
9. Received and direct incoming calls, take reliable messages, and route to appropriate staff.
10. Greet and direct campus visitors.
11. Provide clerical assistance as needed.
12. Assist students, parents, and staff as needed.
13. Maintain confidentiality of information.
14. Follow district protocols and emergency procedures.

Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.